Covering Letters

Covering Letters: The Dos and Don’ts (Plus Handy Template)

What's in a brand name?

You’ve crafted a great CV ‒ well done! This isn’t enough to land you an interview, though: you’ll also need a covering letter that impresses your potential new employer.

(And if you’re not quite sure your CV is ready, just check out our handy guide here.)

Almost every position you apply for will require a covering letter (sometimes called a “cover lettter”). This is your chance to make a great first impression – the covering letter will almost certainly be read before your CV. This guide will take you through eight crucial covering letter “do”s and “don’t”s; you can also download our fool-proof template to help you.

Tip: If you’re applying by email – and you almost certainly will be for an online marketing role – then your email itself is your covering letter. You don’t need to attach a separate document.

The “do”s…

Do: Address the person who’ll be reading your email

Not every job ad will make it clear who’s handling the applications – but a few minutes’ research will often help you find out. (If, for instance, you’re given the email address, take a look on the “Staff” or “About” page to find out George’s full name.)

Unless you already know the person, perhaps through a networking event or through social media, address them as Mr. or Ms. (only use Mrs. or Miss if you find them referred to in this way on the company’s website). Use the formal “Dear” rather than an informal variation like “Hi” or “Hello”.

If you really can’t find a name, “Dear Sir / Madam” is OK.

Do: Make it clear what position you’re applying for

Some companies will be recruiting for several roles at once, so do make it clear which you’re applying for, by including the exact name of the role as stated in their job advert. (If a reference number is given too, use that as well.)

You can do this in the subject line of your email:

Application for SEO Account Manager role

You may also want to repeat it in the first line of your email, as this often makes for an easy start:

I’m writing to apply for the SEO Account Manager role, as advertised on your website.

In the unlikely event that you’re applying by post (or have been asked to attach your covering letter as a separate document), you can include a subject line in bold text beneath the salutation (that’s the “Dear Mr Smith part).

Do: Emphasise how you meet the “essential” criteria

Most job roles will list “essential” criteria – e.g. “experience running PPC campaigns” or “familiar with Google Analytics”. Try to address these briefly in your covering letter, without copying-and-pasting straight from your CV.

The person reading your covering letter will have dozens more – possibly hundreds – to go through. Make their life as easy as possible, and maximise your chance of success, by making it very clear that you’re a perfect fit for their role.

Do: Make it clear you’ve done your research

Put yourself in the position of the business you’re applying to: would you rather hire someone who just wants any old job in online marketing, or someone who’s keenly interested in joining your company?

Even though you’re probably applying for multiple jobs, you should research each company carefully – and demonstrate this in your covering letter. For instance, if their “About” page makes it clear that they specialise in online reputation management for travel sites, you could mention that you’re a TripAdvisor user and you’re very aware of the problems that travel-related sites can face with negative reviews.

And the “don’t”s…

Don’t: Re-use a previous covering letter

Even though you might only need to make minor tweaks to your CV for different roles, your covering letter will often need to be quite different, as it should be tailored to the company that you’re applying to.

Copying-and-pasting makes it very easy to inadvertently create errors (like leaving in the wrong person’s name at the start, or using the wrong company name part-way through the email).

It’s better to create a completely new covering letter each time – even if that means retyping a few sentences word-for-word.

Don’t: Forget to proof-read

Spell-checkers don’t catch everything – and typos, misspellings, and other sloppy errors won’t create a good impression. Proof-read your covering letter twice: it might help to read out loud so that you slow down and focus on each word.

Pay particular attention to your subject line, the salutation (“Dear…”) and your closing words. (Pity the unlucky job-hunter who mistyped “regards” as “retards”!) It’s easy for your eyes to skate over these areas. Double-check your spelling of any names, including that of the company – for instance, we’re “Zen Optimise” not “ZenOptimise” or “Zen Optimize”.

Don’t: Sound arrogant – or apologetic

Your tone can make or break your covering letter, as it conveys something of your personality to the person reading. If you sound arrogant, they’re likely to be put off. Don’t tell them, “You can stop the job-hunt now: I’m the person you need!” – it’s more likely to get a grimace than a smile.

Don’t, though, go too far in the other direction. You might not feel very confident, but there’s no need to let that show. Avoid writing anything like “I know I don’t meet all the criteria” or “Sorry if I’ve wasted your time.” Instead, draw attention to all your strong points: you might be in with a much better chance than you think.

Don’t: Go on for too long

Your covering letter doesn’t need to drag on for paragraph after paragraph: around four fairly short paragraphs, or 250 – 400 words in total, is usually enough. If you find that you’re struggling to fit everything into the space, refer to your CV instead – you could write something like “I am highly experienced with Google Analytics (see my attached CV for further details)”.

Once you’ve written your covering letter, do a word-count. Edit it, and see if you can cut the word count by 10% – so, if you wrote a 400 word covering letter, aim to cut 40 words.

Remember, your covering letter is just as important as your CV, if not more so: it’s your best chance to make a great impression. Don’t spend days seeking perfection, though: a clear, professional covering letter that highlights your key strengths will put you well ahead of other candidates. These tips, plus our handy template, should help you do a great job.

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